Email Archiving
Improve Compliance, eDiscovery & Performance for your Organisation`s Email
Email is now the defatco standard for communication & collaboration. Email data is growing at unsustainable rates, wherein 60% or more emails have business critical and sensitive information. It therefore becomes necessary for the organizations to take care of the compliances, regulatory issues, hardware / endpoint failures and email data loss.
Email Archival service from Spectra aims to simplify compliance, eDiscovery and management of email data growth. We provide secure, highly scalable, users friendly solution for organizations of all sizes taking care of structured, unstructured or semi structured data. 1:1 copy of all the emails are stored in the archival server to ensure the secured availability of larage amounts of data over the years of retention period.

Advantages of Email Archiving
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Assistance with regulatory compliance
Help with fulfilling GDPR obligation
Fast full-text searching for emails and attachments
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Protection against data loss
Reduce the workload of email servers
Save up to 70% storage space
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Simplify backup and restore
Independence of cumbersome PST files
Eliminate mailbox quotas
Capabilities of email archival with Spectra

Archive All Emails
Using multiple collection methods such as Journaling, mailbox synchronization, and file uploads, organizations can now capture and archive all current outgoing and incoming emails and historic email data into a single archive repository that is easy to search and retrieve.

Comprehensive Indexing
Makes a copy of all original email data including the email content, detailed metadata along with attachments and performs a full index for efficient search and discovery in the future.

Supervise & Monitor
Monitor emails in near real-time based on email content and senders / receivers. This helps you stay compliant, monitor undesired activities and make your emails easily discoverable in the future for faster compliance.

Enforce Retention and Legal Hold
Compliance and legal teams can create comprehensive retention and legal holds at an organization, user and email easily to help with faster and effective implementation of retention and legal hold policies.

eDiscovery
Compliance and legal teams will be able to perform faster and efficient searches across all users / inboxes based on a keyword and/or multiple filters to quickly identify emails of interest. Emails of interest can be organized and downloaded or noted for use in the future.

Powerful Search
Advanced multi-level full text keyword & filters-based search helps business users and governance teams to find emails of interest faster. Users can search based on email data, email content, attachments post archival.

Self-service Access
When emails are archived, end-users tend to lose direct access to those emails. No wonder business users retain their own .pst copies of emails for future reference. With Spectra there is no need for business users to maintain local .pst copies of archived emails. Powered by an advanced search that can search across email content, attachments, finding specific archived emails will be a breeze.

Reduce Storage & Costs
Administrators can define archive and purge policies to ensure emails are retained in source only for the specified period. Post the retention period emails, archived emails are safely purged from the source thus freeing up critical storage in the source system greatly helping reduce costs and maintenance.
Supported Email Systems
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M365
Google workspace
Zimbra
MS Exchange
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mDaemon
Icewarp
Kerio Connect
Cpanel
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Plesk
Microsoft Outlook / PST files
Mbox / EML files
All IMAP / Pop3 Servers
EA-500G
- 500GB Disk Space
- Journaling Mailbox Supported
- Compressed Storage
- Deduplicated Data
- Custom Retention Policies
- Journaling Mailbox Supported
EA-1000G
- 1TB Disk Space
- Journaling Mailbox Supported
- Compressed Storage
- Deduplicated Data
- Custom Retention Policies
- Journaling Mailbox Supported
EA-1512G
- 1.5TB Disk Space
- Journaling Mailbox Supported
- Compressed Storage
- Deduplicated Data
- Custom Retention Policies
- Journaling Mailbox Supported
EA-2000G
- 2TB Disk Space
- Journaling Mailbox Supported
- Compressed Storage
- Deduplicated Data
- Custom Retention Policies
- Journaling Mailbox Supported

Have questions about our Email Archival plans?
We'd love to talk about how we can help you.