Email Archiving

Email is now the defatco standard for communication & collaboration. Email data is growing at unsustainable rates, wherein 60% or more emails have business critical and sensitive information. It therefore becomes necessary for the organizations to take care of the compliances, regulatory issues, hardware / endpoint failures and email data loss.

Email Archival service from Spectra aims to simplify compliance, eDiscovery and management of email data growth. We provide secure, highly scalable, users friendly solution for organizations of all sizes taking care of structured, unstructured or semi structured data. 1:1 copy of all the emails are stored in the archival server to ensure the secured availability of larage amounts of data over the years of retention period.

Advantages of Email Archiving

• Assistance with regulatory compliance

  Help with fulfilling GDPR obligation

  Fast full-text searching for emails and attachments

• Protection against data loss

  Reduce the workload of email servers

  Save up to 70% storage space

• Simplify backup and restore

  Independence of cumbersome PST files

  Eliminate mailbox quotas

Capabilities of email archival with Spectra

Archive All Emails

Using multiple collection methods such as Journaling, mailbox synchronization, and file uploads, organizations can now capture and archive all current outgoing and incoming emails and historic email data into a single archive repository that is easy to search and retrieve.

Comprehensive Indexing

Makes a copy of all original email data including the email content, detailed metadata along with attachments and performs a full index for efficient search and discovery in the future.

Supervise & Monitor

Monitor emails in near real-time based on email content and senders / receivers. This helps you stay compliant, monitor undesired activities and make your emails easily discoverable in the future for faster compliance.

Enforce Retention and Legal Hold

Compliance and legal teams can create comprehensive retention and legal holds at an organization, user and email easily to help with faster and effective implementation of retention and legal hold policies.

eDiscovery

Compliance and legal teams will be able to perform faster and efficient searches across all users / inboxes based on a keyword and/or multiple filters to quickly identify emails of interest. Emails of interest can be organized and downloaded or noted for use in the future.

Powerful Search

Advanced multi-level full text keyword & filters-based search helps business users and governance teams to find emails of interest faster. Users can search based on email data, email content, attachments post archival.

Self-service Access

When emails are archived, end-users tend to lose direct access to those emails. No wonder business users retain their own .pst copies of emails for future reference. With Spectra there is no need for business users to maintain local .pst copies of archived emails. Powered by an advanced search that can search across email content, attachments, finding specific archived emails will be a breeze.

Reduce Storage & Costs

Administrators can define archive and purge policies to ensure emails are retained in source only for the specified period. Post the retention period emails, archived emails are safely purged from the source thus freeing up critical storage in the source system greatly helping reduce costs and maintenance.